Plumbing Software for Service and Repair
Real material cost on every quote line, live margin before you send it, a dispatch board that absorbs emergency calls, and QuickBooks sync included. Zebu is $39 a month for five users.
A plumbing quote is labor plus real parts. If your software only tracks price, you find out your margin after the job is closed, which is the wrong time to learn a fitting run ate the profit.
Zebu tracks cost and price on every line item and shows your margin as you build the quote. It also runs the rest of the day: a dispatch board that a same day call can drop onto, a customer portal for approvals and payment, and QuickBooks sync on every plan.
What running a plumbing business actually looks like
You are quoting a water heater swap with real equipment and fitting cost, and you want to know the margin before you send it.
Every quote line has a cost and a price. The quote builder shows live profit margin as you add lines, so you see your number before the customer does.
A burst line call comes in and someone has to be rerouted right now.
The dispatch board shows who is free and where they are, with real driving routes between stops. Drag the emergency onto the closest available technician. See how it works
The customer wants to approve the quote and not play phone tag about a deposit.
The customer opens the quote in their portal, signs, and pays the deposit in the same step. The job lands on your schedule the moment they approve. See how it works
A repair turns into a two visit job when a part has to be ordered.
A job can have as many visits as the work needs, each with its own date, technician, and checklist, all under one invoice.
The Zebu features that matter most for plumbing
Line item cost, price, and live margin
Every quote line carries a real cost and a price. The builder shows your profit margin as you go, so a fitting heavy job never surprises you at closeout.
Drag and drop dispatch board
Every technician's day as time blocks with real driving routes. A same day emergency drops onto the closest free technician and the rest of the schedule adjusts.
Multi visit jobs under one invoice
When a repair needs a return trip for a part, add a second visit to the same job. One job, one invoice, however many trips it took.
Customer portal with deposits
The customer approves the quote, signs, and pays a deposit online in one step. Invoices are payable from the same portal.
QuickBooks Online sync on every plan
Invoices, payments, refunds, and processing fees post to QuickBooks two ways with no add on and no higher tier.
Five users included, then $9 a month per additional user. QuickBooks Online sync, automation, online booking, and a customer portal are on every plan. A 14 day free trial needs no credit card.
Common questions
What is the best plumbing software for a small company?
For a small plumbing company, the features that matter are line item cost and margin on a quote, a dispatch board that handles emergency calls, and online approvals and payment. Zebu covers all three at $39 a month for five users.
Does Zebu track material cost and margin on a plumbing quote?
Yes. Every quote line has both a cost and a price, and the quote builder shows live profit margin as you build it. You see your real number on a parts heavy job before you send the quote.
Can one plumbing job have more than one visit?
Yes. A job can have as many visits as the work needs, for example a diagnostic visit and a return trip once a part arrives, each with its own date and technician, all billed on one invoice.
Can customers approve a quote and pay a deposit online?
Yes. The customer opens the quote in their portal, signs, and pays the deposit in the same step. The job is scheduled the moment they approve, and the invoice is payable from the same portal later.
How much does plumbing software cost?
Small business plumbing tools generally run from around $40 to a few hundred dollars a month depending on user count and features. Zebu is $39 a month for five users, then $9 a month per additional user, with QuickBooks sync included.
Can I move my data from my current plumbing software?
Yes. Zebu imports your client list, job and invoice history, and quotes from a CSV export. The Pro plan includes a hands on migration handled by our team.
Does this software work with Xero?
Yes. Zebu syncs with Xero as well as QuickBooks Online. Invoices with tax rate mapping, payments recorded to your bank account, refunds as credit notes, Stripe processing fees, and customers (including an import of your existing Xero contacts) all sync, and technician hours can post to Xero Projects. Xero sync is an $8 per month add on per company on any plan, and a company connects Xero or QuickBooks, one at a time.
The bottom line
A plumbing business lives and dies on margin and on how fast the schedule can flex. Software that hides your cost until closeout, or that makes an emergency reschedule a phone tree, is working against you.
Zebu puts cost and margin on every quote line and lets a same day call drop onto the board in seconds. It is $39 a month for five users. Start a free trial and quote a real job through it.
Built for other trades too
Same product, framed for how each trade actually runs a job.
