Cleaning Business Software
Recurring visits that schedule themselves, a checklist that travels with every job, and online booking your clients actually use. Zebu is $39 a month for five users.
A cleaning business runs on repeat contracts. Weekly, biweekly, and monthly visits are the revenue, and the work is keeping every one of them on the schedule with the right cleaner and the right instructions. Do that by hand and a client eventually falls through a gap.
Zebu was built for recurring work. A contract generates its own visits on the calendar automatically, a checklist travels with each visit so every cleaner knows exactly what clean means for that client, and the customer books, approves, and pays online.
Comparing tools before you decide? Read our comparison of the six best cleaning business software options →
What running a cleaning business actually looks like
You sign a biweekly contract and it needs to be on the schedule for the next year without anyone typing dates.
A Recurring Job generates real visits on the calendar on whatever cadence the contract calls for, indefinitely or through an end date, each with its own cleaner and checklist.
One client wants the oven done every visit and the baseboards monthly. Another has a dog and a gate code.
Each client keeps their own checklist and their own property notes. The cleaner opens the visit and sees the gate code, the pet note, and exactly what this client expects, before they arrive.
A new client found you online and you want them booked without a phone call.
Your booking form takes the request, an AI chat assistant answers pricing and availability questions, and you convert it to a scheduled job with a couple of clicks. See how it works
End of the month is a stack of invoices to send and reconcile.
Generate an invoice from a completed job in one click, the customer pays online, and it posts to QuickBooks on its own. No end of month rekeying. See how it works
The Zebu features that matter most for cleaning
Recurring visits that schedule themselves
Weekly, biweekly, monthly, or any interval. A contract puts its own visits on the calendar automatically so a repeat client never falls through a gap.
A checklist per client, carried to every visit
Build the checklist once and it travels with each visit. Every cleaner knows what this specific client counts as done, and the office can see which items were completed.
Online booking and a customer portal
New clients request a clean on your booking form. Existing clients approve quotes and pay invoices online. An AI chat assistant handles common questions on the form.
Deposits collected on approval
For a move out or a first deep clean, the customer approves the quote and pays the deposit in the same step, online, before the visit is on the calendar.
QuickBooks Online sync on every plan
Every invoice and payment syncs to QuickBooks two ways, with no add on and no higher tier. Month end reconciliation stops being a job.
Five users included, then $9 a month per additional user. QuickBooks Online sync, automation, online booking, and a customer portal are on every plan. A 14 day free trial needs no credit card.
Common questions
What is the best software for a cleaning business?
For a residential or commercial cleaning company, the deciding features are recurring visit scheduling, a checklist that travels with each job, and online booking and payment. Zebu covers all three at $39 a month for five users, with a 14 day free trial and no card.
Can Zebu schedule recurring cleaning visits automatically?
Yes. A Recurring Job generates real visits on the calendar on whatever cadence a contract calls for, weekly, biweekly, monthly, or a custom interval, each with its own assigned cleaner and checklist. You set it once when you sign the contract.
Does each client get their own cleaning checklist?
Yes. You build a checklist per client and it travels with every visit for that client. The cleaner sees it on their phone, checks items off as they go, and the office can see what was completed.
Can clients book a cleaning online?
Yes. Zebu gives you a public booking form for new client requests, with an optional real time calendar so a customer picks an open slot. An AI chat assistant on the form answers common pricing and availability questions.
How much does cleaning business software cost?
Most tools for a small cleaning company run from around $30 to a few hundred dollars a month depending on user count and features. Zebu is $39 a month for five users, then $9 a month per additional user, with QuickBooks sync and automation included.
Can I import my client list from my old system?
Yes. Zebu imports your client list, job and invoice history, and quotes from a CSV export. On the Pro plan, our team handles the whole migration for you at no extra cost.
Does this software work with Xero?
Yes. Zebu syncs with Xero as well as QuickBooks Online. Invoices with tax rate mapping, payments recorded to your bank account, refunds as credit notes, Stripe processing fees, and customers (including an import of your existing Xero contacts) all sync, and technician hours can post to Xero Projects. Xero sync is an $8 per month add on per company on any plan, and a company connects Xero or QuickBooks, one at a time.
The bottom line
A cleaning business does not need a complicated tool. It needs recurring visits that schedule themselves, a checklist every cleaner can follow, and a way for clients to book and pay without a phone call.
Zebu does exactly that for $39 a month with five users included. Start a free trial and put a few real contracts through it before you decide.
Built for other trades too
Same product, framed for how each trade actually runs a job.
