Landscaping Software for Maintenance and Projects
Seasonal contracts that put their own visits on the schedule, driving route aware routing so a crew day is realistic, and one pipeline for maintenance and one off work. Zebu is $39 a month for five users.
A landscaping business is two businesses at once: recurring maintenance routes that have to run like clockwork, and one off projects that go through quote, schedule, and invoice. The software has to do both without making you keep two systems.
Zebu runs maintenance and projects through the same pipeline. Recurring Jobs generate maintenance routes on their own on whatever cadence a contract needs, driving route aware scheduling keeps a crew day realistic, and a project quote tracks cost and margin before it goes out.
What running a landscaping business actually looks like
You have forty weekly maintenance properties and the route has to be on the schedule without anyone rekeying it.
Recurring Jobs generate the maintenance visits automatically on whatever cadence each contract calls for, each with its own crew and checklist.
A crew's day looks fine on paper but the drive time between stops makes it impossible.
Scheduling is driving route aware. The board accounts for real drive time between stops, so a day that looks full actually is. See how it works
A patio install quote has real material cost and you want your margin before you send it.
Every quote line has a cost and a price, and the builder shows live profit margin as you build it.
Seasonal cleanups and one off jobs go through the same steps as everything else: quote it, schedule it, invoice it.
One pipeline for every kind of work. A cleanup, a maintenance contract, and a hardscape project all move through quote, schedule, and invoice the same way.
The Zebu features that matter most for landscaping
Recurring maintenance routes
Seasonal and year round contracts generate their own visits on the schedule automatically. Every property keeps its own service history and checklist.
Driving route aware scheduling
The dispatch board accounts for real drive time between stops, so a crew day that looks full on the calendar is actually doable in the field.
Quoting with cost and margin
Every line on a project quote carries a real material cost. The builder shows your profit margin as you go, before the quote is sent.
Online booking and customer portal
New clients request work on your booking form. Existing clients approve quotes and pay invoices online.
QuickBooks Online sync on every plan
Every invoice and payment posts to QuickBooks two ways, with no add on and no higher tier.
Five users included, then $9 a month per additional user. QuickBooks Online sync, automation, online booking, and a customer portal are on every plan. A 14 day free trial needs no credit card.
Common questions
What is the best software for a landscaping business?
A landscaping company needs software that runs recurring maintenance routes and one off projects through the same pipeline, with scheduling that accounts for real drive time. Zebu does that at $39 a month for five users.
Can Zebu schedule recurring maintenance routes automatically?
Yes. Recurring Jobs generate maintenance visits on the schedule automatically on whatever cadence each contract calls for, each with its own assigned crew and checklist. You set it once when you sign the contract.
Does Zebu account for drive time between stops?
Yes. The dispatch board is driving route aware. It accounts for real drive time between stops, so a crew day that looks full on the calendar is actually achievable, not just theoretically possible.
Can I quote a hardscape project with material cost and margin?
Yes. Every quote line carries a cost and a price, and the quote builder shows live profit margin as you build it, so you see your number on a material heavy project before you send it.
How much does landscaping software cost?
Small business landscaping tools generally run from around $40 to a few hundred dollars a month depending on user count and features. Zebu is $39 a month for five users, then $9 a month per additional user.
Can I import my client list into Zebu?
Yes. Zebu imports your client list, job and invoice history, and quotes from a CSV export. The Pro plan includes a hands on migration handled by our team.
Does this software work with Xero?
Yes. Zebu syncs with Xero as well as QuickBooks Online. Invoices with tax rate mapping, payments recorded to your bank account, refunds as credit notes, Stripe processing fees, and customers (including an import of your existing Xero contacts) all sync, and technician hours can post to Xero Projects. Xero sync is an $8 per month add on per company on any plan, and a company connects Xero or QuickBooks, one at a time.
The bottom line
The hard part of landscaping software is running two kinds of work at once. Recurring routes need to be hands off, and project work needs a real quote and schedule, and you do not want a separate tool for each.
Zebu runs both through one pipeline for $39 a month with five users. Start a free trial and put a maintenance route and a project through it.
Built for other trades too
Same product, framed for how each trade actually runs a job.
